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Job: Assistant to the Department Chairperson

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Jobing Description

Position ID: 380204
Position Type: Full-Time Support
External Position: Yes

The Assistant provides administrative and operational support to the Department and Department Chairperson

  • Assists in the process of scheduling courses and scheduling full-time/part-time faculty
  • Enters teaching assignments in the appropriate system
  • Coordinates and manages departmental personnel paperwork
  • Assists with interviewing, hiring, and managing adjunct faculty
  • Serves as a communication liaison between the department and Human Resources
  • Assists in the evaluation of academic instruction credentials
  • Assists with employee orientations and training
  • Works with personnel in the department to identify equipment and facility needs
  • Assists faculty with the books/materials ordering and distribution
  • Ensures the availability of program information
  • Assists the department with academic student services
  • Assists the Chairperson with planning recruitment and retention activities
  • Updates and maintains the departmental database
  • Monitors budget needs, expenses, and balances
  • Performs other duties as assigned

    Skills / Requirements

  • Bachelor's Degree in appropriate discipline and four (4) years of related experience; or an Associate's Degree and eight (8) years of related experience
  • All educational degrees must be from a regionally accredited institution
  • Must possess appropriate administrative skills
  • Possess excellent communication skills (verbal and written)
  • Possess computer skills with proficiency in Microsoft Office Suite programs ( Excel, Access and Word)
  • Ability to write simple correspondence
  • Ability to resolve or refer problems to appropriate areas
  • Ability to effectively present information in one-on-one and small group settings to customers, clients, and other employees of the organization
  • Ability to deal with problems involving several concrete variables in standardized situations
  • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff.
  • Ability to work a flexible schedule that may include evening and weekend assignments

    Important Notes



  • Minimum of 15 credits of Mathematics or Statistics including two (2) semesters of Calculus strongly preferred

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