Job: Administrative Assistant-Betty

Administrative Assistant-Betty
Kaplan Division: Kaplan University
City: Fort Lauderdale
State/Province: Florida Position Type Full Time
Job Level: Mid-Level

Job Description
Administrative duties include fully supporting the Vertical's deans, VP, faculty and staff. This position requires a self-motivated worker who will actively demonstrate initiative and problem solving skills. Multi-tasking and organizational habits are a must as this position requires an individual to perform a variety of administrative functions to relieve and assist managers of complex details.

Primary Responsibilities:
-Responsible for running and collecting accurate and detail oriented reports. These reports include: curriculum reports, expense reports/invoice processing, E-College textbook reports and enterprising reports.
-Faculty Retreats and Curriculum Institutes: responsible for travel arrangements, meeting organization, student graduation assistance, advisory board meetings, event planning (travel required), expense report processing
-Independently investigates assigned problems or coordinates major projects; researches data and information requirements to prepare preliminary analysis.
-Possesses sufficient knowledge of company's organization, policies, and procedures to make minor administrative decisions, exercising independent judgment.
- Dean, Department Chair and Faculty support: assists with new hire onboarding, oversees Adobe Connect assignments, enters software/hardware requests, composes meeting minutes, updates organizational charts, creates SOPs, completes general travel arrangements, plans and facilitates events, drafts and distributes interoffice communications

Requirements:
-Associates Degree and Two to Four years of experience in an Administrative capacity
-Exceptional computer skills using Microsoft Office (PowerPoint, Word, Excel, Outlook, Access, SharePoint, Adobe Connect and various search engines. Experience with C2k a plus.
-Excellent communication skills; both oral, written and technical. Strong organization skills (able to handle multiple projects simultaneously). Ability to work independently in an office environment with light supervision. Meticulous attention to detail.
-Excellent interpersonal skills and the ability to work with all levels of staff.
Ability to work independently with minimum supervision and on a team.
Ability to follow process, work effectively on a team, and maintain a positive attitude.
Ability to meet deadlines and maintain confidentiality