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Job: Office Specialist, Administration

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Jobing Description

Position ID: 265603
Position Type: Full-Time Support
External Position: Yes

The Office Specialist is responsible for maintaining the Colleges on-line (Odyssey) finance and payroll systems and assisting the Senior Director of Campus Administration in fulfilling fiscal management for the Campus.

  • Serves as the coordinator for the Campus Budget by ensuring departments are following the Colleges finance policies and procedures
  • Researches and gathers information to ensure that enforcement of violations and inadequacies in accounts are addressed in a timely manner
  • Prepares budget transfers
  • Prepares budget reports for the Campus President and Deans
  • Serves as Campus Liaison to Accounts Payable, Payroll, Central Accounting, and other District departments
  • Prepares Agreement for Services, staffing reports and requisitions
  • Maintains the Campus electronic organizational structure
  • Assists Campus budget managers with budget modifications
  • Supervises full-time and part-time personnel and student assistants as needed
  • Performs other duties as assigned

    Skills / Requirements

  • Associates degree in a related field, and four (4) years of experience in related field or equivalent combination of training and experience
  • All educational degrees must be from a regionally accredited institution
  • Working knowledge of Microsoft Office applications and spreadsheets
  • Possess good organizational and problem solving skills
  • Possess excellent communication skills (both oral and written)
  • Possess inner drive to provide initiatives
  • Ability to work with minimal supervision
  • Working knowledge or ability to proficiently learn the Colleges online (Odyssey) student information system
  • Knowledge of College policies and procedures pertaining to student services
  • Ability to work effectively in a multi-cultural and multi-ethnic cultural environment with staff, faculty, and students
  • Ability to work a flexible schedule including days, evenings and some weekend assignments

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